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Wednesday, June 23, 2010

The way the RECIPIENT'S ADDRESS BLOCK IS POSITIONED IN A FORMAL LETTER

A SECURELY SEALED AFFAIR:  THE RELATIONSHIP BETWEEN A FORMAL LETTER AND ITS ENVELOPE

Corporations - public (government) or private - use envelopes with a window to show the address of  the recipient of the letter.   Notice the position of the window.  It is usually found on the LEFT hand side of the rectangular envelope, like the POSB example shown here. 

N.B.  It is also common for companies to use non-windowed envelopes.  Nevertheless, the positioning of the RECIPIENT's name/address block on the left hand side remains. 


This is how a letter is folded before being slotted into an envelope.  Notice that the letter is fold vertically into 3 equal parts with two foldings.  Where my thumb is, you can see the first fold.  My index finger (the finger next to my thumb) is indicating to you, the recipient's NAME and ADDRESS BLOCK. Notice it is on the LEFT HAND side of the page before the first fold.  The same side as the WINDOW of the envelope. 


This second fold of the letter is folded inwards to keep the printed surface of the letter exhibited as shown above.  Remember, the letter is folded in three equal vertical portions. 


See the horizontal triangular shape formed by a free-sitting folded letter.
Can you see how prominently the RECIPIENT'S NAME/ADDRESS BLOCK is positioned  on the LEFT HAND SIDE of  the first portion of  the letter.  You cannot afford to misposition it in a formal letter.


See how the left hand side positioning of the RECIPIENT'S NAME/ADDRESS in the folded letter is snugly slotted into the windowed envelope.




See how the FINAL PRODUCT - The FORMAL letter in a sealed envelope for delivery to the intended recipient.

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