Letter Writing - FULL Format - Situation 4 - from an organisation to many individuals at the same time regarding the same matter

SITUATION 4

   

Very often, an organisation has the need to transmit official business information to a lot of people at the same time.  A very good example will be the letters, our Principal, Mr. Ong Kim Soon, sends to your parents to inform them of all matters concerning you and your education.

Let's pretend that you are writing on behalf of the principal to many parents. 

St. Hilda's Secondary School

4 Amanda Street

Singapore 123456

11 July 2010

Parents or Guardians  [A general mention / no specific name given]

Block 12  Bedok North Street 10  [Nowadays, with the use of special data base and computing

#03-123                                         software, individualised addresses can be printed on the

Singapore 678910                          letters to be sent out by post to respective parents.]

Dear Sir or Madam

Donations - Charity Walk 2010

Paragraph 1

Paragraph 2

Paragraph 3

Paragraph 4

Paragraph 5

or even Paragraph 6

Yours faithfully [no name has been mentioned]

[YOUR SIGNATURE]

Wong She Hau

Donations Officer

for the Principal [you may use this line to represent the principal]

St. Hilda's Secondary School